Thursday, 25 April 2013

How to Install Printers On Windows Server 2008

In essence a print server is just a machine with local printers installed and shared on the network. Even a desktop can be used as a print server. However, Windows Server 2008/12 etc. has its own Print Server role which can be installed from Server Manager.

After this, the "Print Management" application is installed.

|Each printer needs installing as a TCP/IP port. Always download drivers (avoid full software packages) from the manufacturer web site. Do NOT use the built-in server drivers.

You need to install both 32-bit (x86) and 64-bit (x64) drivers for those types of workstations respectively. The best way is to first add the printer and specify the 64-bit driver first (not sure if the order matters but some claim it does).

Then later, add another driver in the drivers section of Print Management (you can use Print Management on the server or via a Windows 7 desktop and connecting to the server by name, the latter I find more convenient actually).

The driver names for both 32-bit and 64-bit must match exactly. Because in the printer, the driver drop down doesn't refer to type. It just goes on name. So you need both to be the same name, ideally the same version too.

Be careful if you are removing drivers and printers from your desktop PC (when checking everything is working) not to accidentally delete from the server! It is easily done!

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